10 Best User Access Review Software in 2025 

Keeping user access under control has never been more important. With businesses expanding to global markets, teams working remotely, and SaaS tools multiplying, the risk of unauthorized access is higher than ever.

On top of that, compliance standards like GDPR, SOC 2, and HIPAA aren’t optional anymore; they’re table stakes. Failing to meet them can mean fines, breaches, or worse, a loss of trust.

That’s where user access reviews come in. When executed properly, they validate that only authorized users retain the appropriate level of access, aligned with security and compliance requirements.

In this blog, we’ll discuss the best user access review software in 2025.

What is User Access Review Software and Why It Matters

User Access Review (UAR) software helps organizations monitor, audit, and manage who has access to systems, applications, and data. Instead of manual spreadsheets or irregular checks, these tools provide a structured and automated way to confirm that every user’s access is accurate, necessary, and compliant.

Here’s why it matters:

• Security: By validating access rights regularly, UAR software helps prevent insider threats, unauthorized access, and potential data breaches. It enforces the principle of least privilege, reducing exposure to risk.
• Compliance: Regulatory frameworks such as SOX, GDPR, HIPAA, and ISO demand strict access controls. UAR solutions simplify compliance by generating audit-ready reports and maintaining an accurate access history.
• Efficiency: Instead of relying on manual review cycles, UAR software automates repetitive checks, significantly lowering the administrative burden on IT and security teams.
• Visibility: With a centralized view of access across applications, systems, and even global regions, organizations gain clarity and control over who has access to what, critical for both security and governance.

Best User Access Review Software in 2025 

Here are some of the best user access review software in 2025:

1. ZenAdmin

ZenAdmin is more than just user access review software; it’s an all-in-one IT platform designed for modern, distributed teams. Built with automation at its core, ZenAdmin helps organizations manage access rights, devices, apps, and compliance in one unified system.

Whether it’s onboarding new hires, tracking assets, or deprovisioning access when employees leave, ZenAdmin makes these workflows seamless, secure, and scalable.

Key Features:

• Automated Provisioning & Deprovisioning: ZenAdmin syncs seamlessly with HR systems to automatically grant or revoke access at every stage of the employee lifecycle. This ensures no delays in onboarding and prevents security gaps when users leave or switch roles.
• Access & Identity Management: With support for role-based, attribute-based, and hybrid access policies, ZenAdmin enforces precise, context-aware access control. This helps organizations avoid privilege creep and maintain strong, policy-driven governance.
• SaaS & Shadow IT Governance: ZenAdmin continuously discovers and monitors SaaS usage across the organization, including unauthorized apps. By managing entitlements and optimizing licenses, it reduces risks while cutting unnecessary software costs.
• Device Lifecycle & Procurement Automation: From procurement to retrieval, repair, or resale, ZenAdmin automates the entire device lifecycle. Tying devices directly to user identities ensures both security and accountability during onboarding and offboarding.
• Compliance & Reporting: ZenAdmin generates audit-ready logs and access histories aligned with frameworks like ISO 27001, SOC 2, and GDPR. This simplifies regulatory compliance and provides confidence during audits or security assessments.
• 24/7 Global IT Support: With round-the-clock IT assistance, ZenAdmin ensures downtime is minimized and access issues are resolved quickly.

Why ZenAdmin is the Best User Access Review Software in 2025

ZenAdmin sets the benchmark for modern access governance. Built for distributed IT teams, it scales as your business grows, adapting to new apps, evolving compliance needs, and global expansion.

Here’s what ZenAdmin users have to say:

ZenAdmin brings IT asset management, SaaS governance, and identity management into one platform, cutting errors, reducing workload, and ensuring compliance. With AI-driven workflows and real-time visibility, it delivers unmatched control, making it the top choice for secure and scalable access reviews in 2025.

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2. Hofy

Deel IT, formerly Hofy, is built for remote-first teams, combining device logistics with access provisioning. It ensures employees get the right tools and permissions on day one and removes both access and hardware when they leave.

Its strength lies in handling global logistics, enforcing compliance, and tying access rights directly to devices and apps. This makes it especially valuable for distributed companies that need seamless control without adding complexity.

Key Features:

• Automates access changes during onboarding, role shifts, and offboarding.
• Links hardware assignments to user identities for complete deactivation.
• Manages global device procurement, shipping, and retrieval.
• Offers a single dashboard for assets and access across regions.
• Scales easily to support remote-first, distributed teams.

3. Workwize

Workwize streamlines user access by tying IT procurement and lifecycle management directly to access governance. Every time an employee joins, changes roles, or leaves, access rights are automatically adjusted through its HR and IT integrations.

For distributed teams, Workwize provides a centralized way to manage hardware, software, and access in one place, making compliance simpler and reducing the risk of overlooked permissions.

Key Features:

• Automates access provisioning and approvals with HR and directory integrations.
• Enforces role-based access during onboarding, transitions, and offboarding.
• Links device lifecycle events with access rights for complete oversight.
• Monitors permissions and usage through a unified dashboard.
• Generates audit-ready reports to support compliance reviews.
• Scales easily to support global and remote-first organizations.

4. SailPoint

SailPoint is an enterprise-grade identity governance tool built for organizations with complex compliance demands. It automates provisioning, certifications, and deprovisioning at scale, ensuring users only keep the access they need.

With AI-driven insights and strong reporting, SailPoint helps enterprises enforce least privilege, detect risky entitlements, and stay audit-ready across large, distributed systems.

Key Features:

• Automates user access provisioning, certifications, and removal.
• Enforces least-privilege access with role and policy controls.
• Detects and flags risky or excessive permissions.
• Provides audit-ready compliance reports.
• Extends governance to contractors and machine identities.

5. Okta

Okta is one of the most widely adopted platforms for identity and access management, bringing access reviews into a broader IAM framework. Its strength lies in seamless integrations with thousands of SaaS applications, making it easy to extend governance across complex cloud environments.

For organizations focused on eliminating excessive privileges and streamlining compliance, Okta provides automated controls that adapt to both user and system needs.

Key Features:

• Streamlines provisioning and removal of access with automated workflows.
• Connects natively with a vast library of SaaS and cloud applications.
• Applies adaptive, policy-based controls to enforce least privilege.
• Manages both workforce and service accounts under one platform.
• Offers detailed reporting and logs to simplify audits and compliance.

6. One Identity

One Identity simplifies role-based access control by automating certifications, provisioning, and policy enforcement, helping enterprises ensure the right users have the right access at the right time.

Alongside governance, it strengthens protection for privileged accounts with just-in-time controls and monitoring. This dual approach makes One Identity a strong choice for organizations operating across hybrid and cloud environments that need both compliance and security at scale.

Key Features:

• Automates access certifications and role-based provisioning.
• Manages privileged accounts with just-in-time access controls
• Supports hybrid environments including cloud, on-prem, and Microsoft ecosystems.
• Provides centralized policy enforcement across apps and data.
• Delivers detailed compliance reporting and audit readiness.

7. Saviynt

Saviynt is a cloud-native identity governance platform built to streamline access reviews and certifications. It applies Zero Trust principles by continuously validating user permissions and adjusting access based on risk levels.

For hybrid enterprises, Saviynt provides consistent governance across SaaS, cloud, and on-prem systems. Its risk-based approach helps organizations detect unusual entitlements early, simplify audits, and maintain compliance in fast-changing IT environments.

Key Features:

• Automates access certifications and user reviews.
• Applies risk-based controls to enforce Zero Trust.
• Supports governance across cloud, SaaS, and hybrid setups.
• Identifies and flags abnormal or risky entitlements.
• Provides audit-ready reporting for regulatory needs.

8. ManageEngine ADManager Plus

ADManager Plus streamlines user access reviews and identity management in Active Directory and Microsoft 365. It automates provisioning, deprovisioning, certifications, and stale account cleanup, reducing reliance on manual scripts and repetitive tasks.

Best suited for Microsoft-heavy environments, it centralizes governance across AD, Exchange, Teams, and cloud apps. By combining automation with detailed reporting, ADManager Plus makes access reviews faster, more accurate, and audit-ready.

Key Features:

• Automates provisioning, deprovisioning, and cleanup across AD and Microsoft 365.
• Delivers actionable pre-built and custom access review reports.
• Supports approval-based workflows for role and access changes.
• Provides role-based delegation to limit administrative privileges.
• Maintains detailed audit trails for compliance and investigations.

9. BetterCloud

BetterCloud is a SaaS management platform that centralizes user access, app governance, and spend control. It automates lifecycle events like onboarding, offboarding, and role changes while generating audit-ready reports for compliance.

Its strength is full visibility into every app, user, and dollar spent. With automation and granular access controls, BetterCloud helps IT teams manage large SaaS environments securely and efficiently.

Key Features:

• Automates user onboarding, offboarding, and role changes.
• Tracks SaaS usage to identify unused licenses and reduce spend.
• Provides centralized visibility into all apps and users.
• Enforces least-privilege access with granular permissions.
• Delivers audit-ready reports to simplify compliance reviews.

10. IBM Security Verify

IBM Security Verify is an enterprise IAM platform that combines identity governance, privileged access, and adaptive authentication. It automates access reviews, certifications, and provisioning while using AI to detect risky entitlements.

Built for hybrid and multi-cloud environments, Verify is best suited for highly regulated industries that require continuous oversight, strong compliance, and enterprise-grade security.

Key Features:

• Automates provisioning, certifications, and access reviews.
• Uses AI to detect anomalies and risky entitlements.
• Secures hybrid and multi-cloud environments.
• Provides detailed compliance and audit reporting.
• Centralizes workforce and privileged access management.

Conclusion

Strong user access reviews are essential for security, compliance, and efficiency. The right software turns a complex, error-prone process into a streamlined control that protects your business.

ZenAdmin combines access reviews with IT automation, device management, and SaaS governance in one platform. It’s built to evolve with your team, ensuring you stay secure and compliant at every stage of growth.

If you’re ready to simplify access governance and scale with confidence, ZenAdmin is the platform to start with.

Try ZenAdmin today!